PROGRESSION REGULATIONS

6.1.1 Unsatisfactory Academic Work during the Year

The Board of Studies may, on the recommendation of the relevant Head of Department, exclude any student from a course or subject in a Department on the grounds of unsatisfactory progress in such a course or subject. All students recommended for exclusion under this clause shall be informed individually by the Dean of the School not later than the Friday preceding the end of the last Term.  A student so excluded shall have the right to appeal to the Senate.  Such a student may lodge an appeal against her/his exclusion within one week following notification of her/his exclusion.

6.1.2 Exclusion for Failure to Make Sufficient Academic Progress

6.1.2.1 Every student shall be required to maintain a minimum rate of progress in order to be permitted to continue with her/his studies.  A student who has failed to the extent described below shall not re-enroll for further studies in the University of Zambia without the special permission of the Senate:

*(i) For a full-time student if she/he does not pass the equivalent of three course equivalents or three quarters of the normal load of the year’s work (as the case may require) in each year in which she/he is enrolled as a student, or if over the last two years of her/his studies, she/he not passed in three full year course equivalents, or the equivalent of three quarters of two years’ normal load of full-time study;
(ii) For a part-time or distance education student if she/he does not pass in the equivalent of one full course equivalent or half her/his load in any year in which she/he is enrolled as a student.
6.1.2.2 The Senate may on the recommendation of the Board of Studies may exclude any student repeating a year who does not pass in all the courses in which she/he is registered for that year.
6.1.3 On the recommendation of the Board of Studies the Senate may exclude any student repeating a year who does not pass in all the courses in which she/he is registered for that year.
6.1.4 Notwithstanding the provision of Section 6.1.2 above, a student is required to complete her/his studies within a prescribed limited period.  No student who has not completed her/his studies by the end of the allowable maximum period of study shall be entitled to further enrolment in the University.  The following maximum period shall be allowed for study:
  (a) Certificate or Diploma
 
  One year beyond the normal period of study:

  (b) Degree

(i) full-time student – two years beyond the normal period of study:

(ii) part-time or distance education student – twelve years in all.

6.1.5 (a) Where  a  student  is  absent  from  any  examination  and  the  Board  of  Examiners is of the opinion after investigating the circumstances that his absence was so inexcusable that she/he should be excluded from the programme concerned, the Board of Examiners shall recommend to the Senate that the student be excluded from further study in the programme concerned.

(b) A student who without the permission of the Board of Studies fails to re-enroll for study in any year may be excluded.

6.1.6 (a) No  student  who  had  entered  a  course  of  study for a degree,
diploma or certificate of this University and who had previously been excluded from the course of study shall be permitted to enroll in any course of study for a degree, diploma or certificate in the University without the express permission of the Senate.

(b) No student may enroll in the University without prior permission of the Senate.

(i) No student who has been excluded from any university on the grounds that she/he had failed to make sufficient academic progress, or

(ii) No student who wishes to transfer to this University from another university under the regulations of which she/he required special permission to enroll having failed to make sufficient academic progress.

6.1.7 (a) Application for permission  to  enroll  under  Section  6.1.6  of    
this Regulation must be made on the appropriate form and submitted with the prescribed fee to the Registrar provided:

(i) that such application shall be for enrolment in a course of study different from one out of which the student was excluded for failure to make sufficient academic progress;

(ii) that the course of study is offered in another School;

(iii) that where exclusion was from the University no student shall be entitled to apply for further enrolment in the University.

(b) In granting a student permission to enrol under Section 6.1.6
above the Senate may impose on the student such conditions as it thinks fit:
(i) In relation to the minimum academic progress she/he must make in the year.

(ii) Otherwise in relation to her/his future course of study.


6.1.8 EXAMINATION FAILURE AND EXCLUSION FROM COURSES


6.1.8.1 No result shall be recorded in a course from which a student withdraws within six weeks of the commencement of the course.  A student who withdraws from a course after this date or who does not present herself\himself for the examination of a course shall be recorded as having failed in the course concerned unless given written permission by the Dean of the School to withdraw.

6.1.8.2 A student may be excluded from a course during the academic year on the ground of her/his failure to fulfill the compulsory class attendance, fieldwork, practical work, or written requirements of the course.

6.1.8.3 A student who has failed a course on two occasions may not re-enrol in that course without the special permission of the Senate.

6.1.8.4 A student who had failed the sessional examination in a course but had obtained a grade of at least C+ in her/his continuous assessment may apply to take only the examination in that course at the end of the subsequent academic year without repeating the course. Such application shall be made to the Dean of the School not later than the day on which lectures commence in the new academic year.

*6.1.8.5 A student who does not pass, as a full-time student, at least three    courses in a year shall be excluded and, shall be ineligible for registration with the special permission of the Senate.

6.1.8.6 A candidate who has incurred failures in a total of five courses shall be excluded from re-registration in the school and shall not be allowed to re-register without the approval of the Senate.


 

6.2 WITHDRAWALS

6.2.1 A student pursuing studies for a degree, diploma or certificate who wishes to terminate her/his studies shall give notice in writing to the Dean of the School of her/his intention to discontinue her/his studies.  If the Dean of the School, after investigating the circumstances, is satisfied that the reason for the withdrawal of the student are genuine, she/he shall inform the student in writing that the student has been granted permission to withdraw from her/his studies. Only duly registered students are eligible to apply for permission to withdraw from studies.

6.2.2 A student who believes she/he has good reasons for withdrawing either temporarily or permanently from the University should consult the Dean of the School, who will inform her/him whether or not she/he is eligible for subsequent re-admission, and if so, whether conditionally or unconditionally. A student who has withdrawn with permission cannot be readmitted in the same academic year and he or she will have to spend at least one academic year               before he or she can apply to resume studies.

6.2.3 Any student who has withdrawn from studies under the above mentioned clause, may apply for re-admission to the discontinued studies and the Senate if it thinks fit and subject to any requirements under the General Academic Regulations, may authorise the re-admission of that student subject to any such condition as it thinks fit including without limiting the generality of the foregoing conditions that she/he repeats and passes in such courses as she/he has already taken as the Senate may specify.

6.2.4 When a student withdraws from her/his first year in the University within two weeks of the commencement lectures in the first half, she/he shall be regarded as a new entrant should she/he wish to apply for admission in some future session.

6.2.5 A student who wishes to interrupt her/his course of study shall seek and obtain leave of absence from the Dean of the School.  A student interrupting a course of study without leave of absence may be excluded by the Senate on the recommendation of the appropriate Board of Studies.

6.2.6 No result shall be recorded in a course from which a student withdraws within three weeks (six weeks in the case of a distance education student) of the commencement of the course.  A student who, without permission, withdraws from a course after three weeks of the commencement of the course shall be recorded as having obtained the *WD grade” unless granted prior written permission by the Dean of the School, in which case the non-failing grade “WP” (Withdrawn with Permission) shall be recorded.

6.2.7 A student who without permission withdraws herself/himself from all courses for which she/he is registered will have the failing grade of “LT” entered on her\his record against his record for that year.  Except with the express permission of the Senate such student is debarred from further studies in any School of the University.

6.2.8 On the recommendation of the Head of Department, the Board of Studies, or the Dean acting on its behalf, may withdraw a student from a course during the academic year on the grounds of her/his failure to fulfil the compulsory class attendance, fieldwork, practical work, and/or written requirements of the course as specified by the Head of Department, or to attend residential school for a distance education student. A student may also be withdrawn on the grounds of unsatisfactory academic progress. The failing grade “D” will be entered on the student’s record for that course.

6.2.9 A student may seek permission from the Dean to withdraw from studies on medical grounds at any time during the academic year. Medical evidence must be submitted from the University clinic or a recognised government health facility to support the application for permission to withdraw on medical grounds.


6.3 ABSENCE FROM THE UNIVERSITY

6.3.1 Absence from the University, where it involves missing lectures, tutorials, seminars, laboratory work, practical work and/or tests may only be taken with permission from the Dean of the School.

6.3.2 A detailed application for leave of absence to attend a conference, etc. must be submitted at least two weeks in advance, to the Dean of the School.

6.3.3 Except with the special permission of the Senate, a full-time student will not be admitted to the examination for the courses in which she\he is registered if she/he has been absent from the University and/or has missed classes for more than three weeks during the academic year.

6.4 APPEALS TO THE SENATE

6.4.1 The Board of Studies may, with good cause, recommend to the Senate to modify the above regulations to meet the special circumstances of a student.  A request for special consideration shall be made by a petition to the Board of Studies.

6.4.2 A petition to the Board of Studies shall normally be addressed to the Dean of the School and shall be submitted in writing at least 10 days prior to the meeting of the Board of Studies at which the petition is to be considered.

6.4.3 A student shall have the right of appeal to the Senate in respect of the examination grades and degree classification he has been awarded.  Such appeal should be lodged in writing to the Chairman of the Senate within twenty-one days of the official publication of the examination results.

6.4.4 A student who has been debarred from an examination or excluded from a course under clauses 5.2 (i) and (ii), 6.1.1, 6.1.8.2, and 6.2.8 above shall have the right of appeal to the Senate.  Such appeal shall be in writing through the Dean of the School.  The appeal must be submitted within 14 days of the student being informed of the decision to debar or withdraw her/him.